1.29 - New Period Selectors

Ketl 1.29 lands with a revamped set of period selectors designed to make filtering and filing documents way less tedious. The new UI parses natural language, handles a wide variety of date formats, and generally stays out of your way so you can stay focused on actual work.

With the updated selectors, you can type things like “last week,” “last month,” or “last year,” or define any custom range with a simple, predictable interface.

Here are some of the current options available with the new period selectors:

Abbreviations for common periods:

…and a bunch more that behave exactly as you’d expect.

We are proud of our work on this release and believe that the new period selectors will significantly improve your experience with Ketl.

We are committed to continuously enhancing our platform based on your feedback and needs, and if you feel something is missing or could be improved, please do not hesitate to reach out to us!

1.28 - New Filing Interface

Today we are excited to announce the release of Ketl 1.27, which introduces a completely redesigned filing interface. This new interface is designed to enhance user experience, streamline workflows, and improve overall efficiency when managing documents.

Our priority was to create an intuitive and user-friendly filing process. We not just redesigned the aesthetics but also rethought the entire workflow to make filing documents faster and more efficient.

You will find brand new components and features thought to make your filing experience better than ever.

We also took the opportunity to introduce several improvements and fixes across the platform to enhance your overall Ketl experience.

Overview of this release:

• The interface of filing was completely redesigned for better usability and efficiency.
• The creation menu of a flow from filing was also redesigned for a more intuitive experience.
• The dropdowns in the new filing interface were improved to prevent cutoff issues.
• The AI suggestions in filing were improved to provide more relevant options.
• The user experience when selecting periods and dates in filing was enhanced for better clarity and ease of use.

Our Outlook add-in now supports dark-mode. It will provide a consistent experience for users who prefer dark themes.

Not just that, we have also made several improvements and fixes across our add-in to make it more reliable and user-friendly.

This changes include:

• Redesigned flow creation from filing in Outlook add-in.
• New settings menu to manage add-in preferences more easily.
• Improved performance and stability for a smoother experience.
• Adapted the interface to better fit various screen sizes and resolutions.

Fixes & Minor Changes

• Added the ability to delete uploaded files directly from the filing upload window, without needing to open the inbox. This streamlines file management and saves time.
• Added option to select "All day" for flows durations.
• Added an indicator for the total duration of a flow where it includes the duration of its reactions.
• Added clearer path visibility when creating new folders, helping users confirm their location and reduce confusion during subfolder creation.
• Improvement Clearer path visibility when creating new folders, helping users confirm their location and reduce confusion during subfolder creation.
• Improvement Flows now show the full date and time instead of relative timestamps like “a month ago,” providing clearer and more precise information.
• Improvement Users can now hide default Home panels such as “Recent Documents” and “Recent Projects,” allowing a cleaner, more customizable workspace.
• Improvement Users can now open a filed document directly from the “Filing Complete” notification, streamlining workflows and reducing steps after uploading files.
• Improvement Redesigned the admin invitation section for better clarity. The “Invite Microsoft users” button is now separated and renamed “List active Microsoft users,” with clearer labels for inviting individual users.
• Improvement Deleting a file from the inbox no longer causes the entire inbox to close, allowing smoother and faster file management.
• Improvement Enhanced PDF split coloring scheme to make it easier to comprehend and more intuitive.
• Improvement Enhanced tag search performance and usability in general, should now be much better.
• Improvement Resolved an issue where titles of the panels in the home panel were shortened to three characters. Titles now display correctly in full.
• Improvement Text field suggestions in filing should now include only relevant options.
• Improvement Filter suggestions changed to not require exact capitalization - filtering is now fully case-insensitive, allowing matches regardless of letter case.
• Fixed an issue where filter suggestions required exact capitalization to appear in search results. Filtering is now fully case-insensitive, allowing matches regardless of letter case.
• Fixed an issue where filter suggestions required exact capitalization to appear in search results has now been Fixed. Filtering is now fully case-insensitive, allowing matches regardless of letter case.
• Fixed an issue with Project display name. It now correctly shows both client and project information.

1.27 - Merge PDFs

Today we are excited to announce the release of Ketl 1.27, which introduces the highly anticipated PDF merging feature. This new functionality allows users to seamlessly combine multiple PDF documents into a single file, enhancing document management and workflow efficiency.

We understand the importance of streamlined document handling in today's fast-paced environment. With the PDF merging feature, users can now easily consolidate reports, invoices, and other important documents, making it simpler to share and archive information.

The interface was also improved to provide a more intuitive user experience. In the same interface you can split and merge PDFs with ease and efficiency.

1.26 - Search with multiselect

New Features

Search with multiselect

Ketl now allows you to select results from a search and perform actions on them. This feature is particularly useful when you need to classify multiple documents at once.

By clicking on the document icon on the search page, you can start to select several documents. Once you have selected the documents, you can choose from the following actions:

• Open filing
• Attach to an email
• Download
• Delete

Fixes & Minor Changes

• Improved the selection of document types in filing to be more user-friendly.
• Fixed a bug causing dots in float numbers to be ignored.
• Fixed a bug causing the creation of entities and projects to fail.

1.25 - Filing Inbox & Frequent Filters

New Features

Frequent Filters

Frequently used filters are now quickly accessible in the dropdown menu of the “+ Filters” button.

File Uploads

When you “drag and drop” files onto ketl, a convenient new menu opens to let you handle these files without going through the often-cluttered inbox.

Improvements

Classification Inbox

The inbox interface has been revamped for greater responsiveness and simplicity.

Opening it and performing searches are now significantly faster. The stability when classifying a large number of documents has been greatly improved.

The number of documents to classify is no longer displayed: it has been removed to reduce stress related to notifications and for performance and security reasons.

Sorting Results and Default Values

Search results can be sorted by any date type present in your documents.

Additionally, you can set default values in Settings, under the "Preferences" section:

More Flexible Search Filters

A new operator allows you to apply negative conditions to a filter. This lets you better view project documents containing many emails, for example, by selecting:

PowerPoint and Excel Templates

PowerPoint (.pptx) and Excel (.xlsx) formats are now partially supported with template management. Handy for distributing standard documents within your organization!

Search Results Export

You can now export your search results without applying a single active filter. This is useful if, for example, you want to quickly generate a list of the latest classified files.

Fixes & Minor Changes

• Scrolling on a PDF during classification no longer erroneously applies to other documents displayed afterward.
• PDF scrolling status is now correctly stored when switching tabs.
• When splitting a PDF, the list of documents to classify only shows the files resulting from the split. Once they are classified or when clicking the “Back” button, the current file list is displayed.
• A clearer error message is now shown when the file you are trying to open has been deleted from your storage or is inaccessible.
• File uploads on the "Documents" page now automatically refresh the folder tree.
• The folder selection window no longer displays an error message systematically for certain users.
• An explicit error message is shown when a user tries to create a folder with an invalid name.
• A bug that caused some uploaded files to disappear from the Inbox has been resolved.
• Drag and drop for adding template files now works again.

1.24 - Bug fixes & Improvements

Outlook Addin

• Improved search results for attachment selection.
• Improved UI of items in attachments selection list.
• Improved the loading animation while the attachment is being selected.
• Descriptions of items will now be more relevant based on the selected sorting option.

App

• Added a button to download files directly from search.
• Filetree will now immediately show files after filing completes in the correct folder.
• RTF and ODT files can now be viewed in ketl viewer.
• ODT, MP4, WEBM and MP3 files have a new icon.
• MP4 and MP3 files are now better displayed in ketl viewer.

Bug fixes

• Improved translations in reset password login.
• Fixed a bug impacting Recently filed and Recently modified filters in search.
• Fixed a bug where adding a note to the calendar without a due date would throw an error.
• Fixed a bug which prevented the create template viewer from showing previews until all fields were filled in.
• Fixed bug where changing the AI graph in insights dashboard caused a crash.
• Fixed a visual bug in the user avatar dropdown.
• Fixed a bug where renaming a file in the filetree would put the file on top of the folder.
• Fixed a bug that was preventing some users from opening documents in their mobile.
• Fixed a bug preventing some xslx files from being displayed correctly.
• Fixed a bug where the alert when you try to file a file with the same name as another file would not appear.
• Fixed a bug that prevented the user from zooming in or out on a document.

Welcome to the new Ketl

Today, we are revealing the result of many weeks of work redesigning Ketl’s interface.

Our brand-new unified search and refined visual elements provide a more intuitive and immersive user experience. Dive into the future of productivity with features designed to make every interaction smoother and more impactful.

Unified Search

We've spent the last couple of months rebuilding search from the ground up. The UI has been refined. We've improved how we display results as well as the accuracy, for instance for words split with / or _. You can now reliably use "phrase matching", -negative keywords AND boolean operators in your search queries.

Not only that, but results will show projects, clients, and dates as well as events.

We created a dedicated page with all the details about the new search: View here

What's New

• Find information that relates to a subject.
• Search options from extracted information.
• Any type of information available to use as a description.
• New option to search by name only.
• New Show archived option.
• Persistent Filters, ability to set filters as persistent.
• More actions for each search result

Filters

Filters in Ketl help you find the results that are relevant to you. We have made filters even more powerful and flexible by re-engineering them from the ground up. We now allow more types of filters and ways to combine them. The interface for creating filters has also been redesigned to make adding filters faster and smoother.

With our new filters, you can now include or exclude part of a filter, combine filters together to show views with all or any filters applied. To use different operators and refine queries, click on parts of the filter formula to modify it.

We have also added date filters that let you match projects by when they were created, updated, completed, or when they're due. See issue before or after a certain date or combine filters to view date ranges.

What's New

• Quick filters
• Negative filters
• Combine filters
• Multiple operators

Brand new sidebar

New Period component

We rebuilt our Period component that is used in Filing. This new implementation uses Radix primitives and React-aria under the hood. Using these libraries made our period component compatible with W3C accessibility requirements, enhanced keyboard support for navigating between dates, and made all elemets to match a currently selected interface theme.

More accessibility improvements are coming, stay tuned.

New Recent searches

Together with the new search, we have added your recent searches to be available in your search bar options, the development on this feature will continue so in the future you can create you own custom saved searches.

PDF Split Improvements

We have also redesigned and added new features to PDF Split.

What's New

• White pages can now be automatically identified and removed by our AI.
• Added new controls to redo or undo actions, allowing you to easily navigate through your history of changes.
• Added a new control to allow you to delete all pages.

Other changes

• Attachments sent by you wont appear in your filing inbox.
• Translations have been reviewed and improved.
• Multiple improvements to the Insights Dashboard

Bug Fixes

• Fixed a bug when pressing shift with Add information modal open would close the modal.
• Added persistent sorting on type change in the search page.
• Added missing tooltips across the app.

1.22 - A Fresh Look for Right Tabs

What's New

We've reimagined one of the core parts of our app to make your experience smoother and more intuitive.

With enhanced views, seamless navigation, and new ways to interact with your data, everything you need is now at your fingertips. Plus, the integration of Adobe’s document viewer brings a polished and powerful approach to managing and viewing your files across all devices. This update is all about making your workflow smoother, faster, and more enjoyable.

Dive in and feel the difference!

Click to Copy

Need to grab a path, filename, or any other info? Just click to copy — it's that easy!

Enhanced Contacts and Projects View

We've made Contacts and Projects more accessible and visually distinct, so navigating through your essentials feels effortless.

Global Tags

Tags, tags everywhere! Now you can add and manage tags across Projects, Documents, Contacts, and Flows — all directly from the sider.

New Document Actions

More control at your fingertips! Access a suite of new document actions right from the tabs.

Streamlined Calendar Events

See your calendar events in a snap with improved event display in the right tab.

Refined Document Metadata

We’ve cleaned up the metadata section to highlight what matters most, with less clutter and more clarity.

Document Viewer Overhaul

Based on your feedback, we've integrated Adobe's document viewer to elevate your reading and searching experience. Whether you're on desktop, tablet, or phone, your documents have never looked better.

New Viewer Highlights

• Swiftly open large documents.
• Seamless searching and text selection.
• View on any device, anywhere.
• Support for .pptx and .doc files.

Introducing the Document Viewer Dock

Our new Dock offers a smarter, faster way to interact with your documents — file, share, download, or print with a simple click.

Dock Actions

• File your document
• Add to a flow
• Open in the cloud or Word
• Share via email
• Print or download
• Copy SharePoint link
• Open full page

A Note on Adobe Telemetry

Adobe's viewer includes telemetry to monitor usage and ensure compliance. Rest assured, Ketl has not activated Adobe Analytics, minimizing data sharing. More on data protection can be found here (see page 5).

Bug Fixes

• Resolved an issue with adding deadlines in the note drawer and right tabs.
• Fixed note-adding problems when no calendar is assigned.

Improvements

• Pinned Flows are now more prominent.
• Flows in Contacts and Projects are easier to use.
• Improved balance in dashboard Flow cards.
• Flows created with past dates auto-mark as completed.
• Project Flows now appear in Client Flow.
• Export Flows as Excel files.
• Added missing tooltips throughout.
• Faster app startup.
• Reduced animations on lower-end CPUs.
• Enhanced overall security.

1.21 - UI Overhaul and Bug fixes

UI Changes

• Redesigned the filing interface. Its now snappier and simpler to use.
• Added a new button View e-mail to filing, now you can easily open the parent e-mail of an any attachment.
• Added a new button "Create note" to filing, now you to create a flow when filing any document.
• Added a new button Help to the left sidebar of Ketl, open the documentation directly from the app.

Changes to how you manage duplicates

With the introduction of Ketl Dock, now you can immediately check if you already filed a similar file before.

Everytime you are trying to file a file that has already been filed, you will see an alert, if you expand that alert, you can see what similar files have been filed and take action.

New panel to display your calendar events in Home page

A new event panel on your home page allows you to view upcoming events directly from Ketl.

Improvements to Flows

• Mention any document when writing a Flow, simply type "/" to open the file selector.
• You can now mention everyone at once in comments using @all.

Bug fixes

• Enhanced contrast of pinned Flows.
• Better search functionality for assignees in Flows.
• Enhanced general usability of Flows.
• Improved formatting of cards in Flows.
• Flows created with a past date are now automatically marked as completed.
• Added functionality to include flows in projects, with visibility in the client Flow.
• Added option to export flows as excel spreadsheets.

1.20 - Introducing Flows

Keep track of what's happening around your clients

Flows are a way to communicate around your information, you can create tasks from a document, add notes to a project or assign events to a client.
Available on your Contacts, Projects, and Documents. You can find them in your right-tab or in your Flows Dashboard.

There are different types of Flows:

• Notes
• Events to your Calendar
• Deadlines
• Chats
• Timesheets

You can have a complete overview of your Flows in the new Flows Dashboard.

To access it, click in the Flows icon on your left side bar.
Flows can be marked as Pending or Completed.

Improvements & Bug fixes

• Added alerts for revoked Microsoft tokens.
• Added a button to open a folder in SharePoint from the file tree.
• Improved titles and descriptions for entities and projects.
• Adjustments to our document search algorithm.

1.19 - German Translations and Optimizations

Ketl is now available in the German language

German translations have been added to the application.
To change you language, go to your left side-bar, User avatar > Language.

PDF Split Improvements

This week we decided that new features were needed to our pdf-split tool, so we decided to add:

• A new button to rotate pages, up to 360 degrees.
• Drag to re-order, now you can move any page within its pdf.

Export search

Added a button to export your search results

Attach to Email

Added a button to create a new e-mail with pre-selected attachments.
To access it, File tree > Hover any file > Options > Attach to e-mail.

Overall Improvements

• Tweaks and adjustments in the UI.
• Added a button to create contacts from the projects panel.
• File processing has been greatly optimized.

1.18 - Improvements and Bug fixes

Improvements to our AI algorith for splitting pdfs

We made some adjustments to our algorithm responsible for splitting the pdfs automatically, users should see improvements in loading times and quality.

Overall Improvements

• Significant performance improvements to the PDF viewer.
• Adjustments and bug fixes to the UI of Templates.
• Improvements in the Excel viewer.

1.17 - Outlook Calendar Integration and more...

Calendar events in Outlook can now Be added when filing a document

• Our Outlook integration now allows you to connect calendars to Ketl for seamless event management.

Improvements

• The entities tab UI has been adjusted.
• Projects and entities cards UI has been adjusted.
• Improved synchronization of tags across the app.

1.16 - Search Engine Improvements

Improved filters

• Filters across the app now align with the various fields in your filing plan, leveraging the information from to your documents, projects and entities.

New sortings

• You can now sort your results based on any field in your filing plan.

Overall Improvements

• Revised filters for easier and more precise searches.
• Updated search algorithm for better suggestions.
• Enhanced relevance of search results.

Bug fixes

Many bugs were fixed.

1.15 - Introducing New PDF Tools

View Filing Path in Outlook Add-in

• The filing path for emails is now displayed, allowing users to see where the email will be filed beforehand.
• Users can now manually edit the file name by clicking on the filing path.

Add Stamps Inside PDFs

• You can now add stamps directly inside PDF documents, making it easier to transfer paper-based workflows to the Ketl environment (e.g., add "Received on 19/08/2022" on the first page).

Improved PDF Split Suggestions

• The quality of suggested splits for documents from Swiss cantonal authorities has significantly improved.

Ability to Zoom PDF Split Thumbnails

• You can now adjust the thumbnail size of the PDF about to be split, enhancing readability across all screen sizes.

New Automatic PDF Split and More...

Split a Single PDF into Multiple Files in Just a Few Clicks

• Easily split PDFs using our AI-powered feature by clicking the scissor icon at the bottom of the filing interface.
• This feature is also accessible on the “Documents” page under the “More” button.

Improved Responsiveness When Filing Documents

• Document filing now runs in the background, allowing you to file documents consecutively much faster.

Enhanced Character Recognition on PDFs

• Optical character recognition (OCR) has been significantly improved, reducing processing time by up to 30%.
• Processed files are now, on average, 10% smaller, resulting in faster loading times.

Release Notes: March 28, 2022

New Outlook Add-in Features

Display and Edit Filing Path

• The filing path for emails is now visible, allowing you to see where your emails will be stored before filing.
• You can now manually edit the filing path by clicking on it.

Enhanced Redaction and Attachment Search

• When redacting an email, you can now search for documents directly within the add-in.
• Easily attach found documents to your email with a single click.

Improved Email File Handling

• Attachments from emails imported through methods like drag & drop from Outlook can now be opened directly from Ketl.

General Improvements and Fixes

• Upgraded folder selector interface for a smoother experience.
• Added a print button to the filing interface.
• Redesigned the email viewer for better compatibility with non-standard formats.
• Introduced new filters for creating panels on your home page.
• Various bug fixes and performance enhancements, including faster load times across the app.